80 % of KNB rejections happen because people never get the Letter of Acceptance (LoA). You can fix that in 3–6 weeks if you follow this exact method. In this guide, you will know how to Get Letter of Acceptance (LoA) for KNB Scholarship 2026.
What is the LoA and why you need it
The LoA is an official letter from an Indonesian university that says: “We accept you if KNB gives you the scholarship.” You need it BEFORE you submit the final KNB application. You can apply without it (conditional LoA), but your chance drops to almost zero. Winners almost always have an unconditional LoA.
When to start
Right now. December 2025 – January 2026. If you wait until the portal opens in February, you will miss the deadline.
Step-by-Step Method (Copy this)
Step 1 – Pick 3 safe universities Use this combination (highest success rate):
- IPB University (easiest LoA on the planet)
- Universitas Brawijaya OR Universitas Airlangga
- UGM / ITB / UI (your dream one)
- (See the full KNB Participating Universities Tier List 2026)
Step 2 – Find the correct email & contact person Go to the university website → International Office / Admission → look for “International Postgraduate Program” or “KNB”. Current working emails (tested December 2025):
- IPB University → ipbintl@apps.ipb.ac.id or admission@ipb.ac.id
- Universitas Brawijaya → io@ub.ac.id
- Universitas Airlangga → admission@unair.ac.id
- UGM → um.ugm.ac.id → click “Contact” → fill the form + email graduate@ugm.ac.id
- ITB → internationaloffice@itb.ac.id
Step 3 – Send the FIRST email (use this template)
Subject: Request for Unconditional Letter of Acceptance – KNB Scholarship 2026
Dear Admission Officer,
My name is [Full Name], nationality [Your Country], applying for KNB Scholarship 2026. I want to apply for the following program: Program: [Exact name of Master/PhD program] Faculty: [Faculty name] Level: Master / PhD
Here are my documents:
- CV
- Scanned Bachelor/Master certificate + transcript (English translation)
- Passport scan
- Research proposal (for Master/PhD)
- English certificate [IELTS/TOEFL/Duolingo]
Could you kindly issue an unconditional Letter of Acceptance for the KNB Scholarship 2026? I will choose your university as my first priority.
Thank you very much. Best regards [Full Name] [Phone with country code] [Email]
Attach everything in one email. PDF only. Total size under 10 MB.
Check the exact deadline so you don’t start too late.
Step 4 – Follow up after 7 days (use this template)
Subject: Follow-up – LoA Request KNB 2026 – [Your Name]
Dear Sir/Madam,
I hope you are well. I sent an email on [date] requesting an unconditional LoA for KNB Scholarship 2026. Have you had a chance to review my documents?
I truly want to study at your university. Thank you for your help.
Best regards [Full Name]
Step 5 – What to do when they reply Most universities send a Google Form or ask you to register in their system first → do it the same day. After registration they issue the LoA in 3–14 days (IPB is usually 3–7 days).
Real Timeline from Students I Helped in 2025
- 3 Dec → first email to IPB
- 5 Dec → reply with Google Form link
- 6 Dec → filled form
- 11 Dec → unconditional LoA in my inbox
Total: 8 days.
Most Common Mistakes That Kill Your LoA
- Sending to wrong email (marketing office, student affairs, etc.)
- No subject line or bad subject
- Documents in Word instead of PDF
- Research proposal missing (Master/PhD)
- No phone number → they can’t call you
Once you have the LoA, use the complete documents checklist here.